Every entrepreneur wants to learn how to improve focus and avoid overwhelm and distractions.
Until you can fully focus on your most important
activities, you’ll never be able to move confidently towards your goals, think
clearly, solve problems, or make effective decisions.
Learning how to improve focus is essential, but it’s your ability to stay focused that is the key to success.
It’s easier now to get overwhelmed and distracted, which can pull you away from important work.
To help you stay focused and plan your day more effectively, download my FREE Daily Productivity Planner to help your stay focused and productive DOWNLOAD YOUR FREE PRODUCTIVITY PLANNER
What stops our ability to focus?
Every time your mind wanders from your work, or you’re
distracted by an email or notification, you waste time and energy getting back
Every time something takes your attention off your
work, you lose precious time.
bound to happen, but when they happen repeatedly, you’ll waste time and energy.
In this guide, you’ll learn how to improve focus and
concentration so you can reduce distractions and overwhelm and be more
How can I increase focus?
The key to get more focused is to harness your time
and energy to work on your most important activities.
If you want to stay
focused here are 6 simple tips you can use:
- Set daily goals to keep you on track
- Tackle your most important activity first
- Make tasks achievable
- Create a focus day every week
- Practice mindfulness to aid focus
- Work in 60 minute cycles
to improve focus
Here are 9 productivity tips you can use to improve focus and concentration so you aren’t overwhelmed with the volume of work you have to do.
1. Block time to boost concentration
Block time to remove distractions and
focus on your most important work.
Make sure you schedule time so can
focus on your tasks in uninterrupted silence.
If need be, let people know that you
won’t be responding unless absolutely necessary.
This could be focusing time on your
biggest money making opportunities or working on something crucially important.
When you block time out ensure you have plenty of breaks to maintain energy, focus and concentration.
Intentionally carving out blocks of
time will help you focus and stop other things from distracting you.
2. Simplify your focus
creatively focusing your day, it allows you to simplify.
Delegating and eliminating activities that don’t motivate or excite you ensures you maximise your time and focuses your energy on achieving your goals.
can be hard to stay focused and motivated when your mind is confused and
cluttered with all of the projects and tasks you need to do.
if you can simplify, if you can carve away the unnecessary, your life will
become more focused. And more focus leads to more motivation.
areas of your life could you simplify to increase focus?
way you could do it is to combine tasks. Think about two things you want to do
and see how you could combine them into one activity.
How to build your brain to increase focus
The author Marilyn Vos Savant takes this one stage further in her book Brain Building in Just 12 Weeks.
recommends that we make a list of every small task that has to be done, say,
over a day or a week-end and then do them all one after another.
you are fusing lots of smaller tasks together into one task and completing them
all together. So rather than doing one task on one day and another task on
another day, it becomes a focused blitz to get lots of little things completed
frees us more time and gives you a sense of accomplishment, that increases
3. Cut down your to-do list
If you have 20 things on your to-do list it’s impossible to stay focused.
You may start to multi-task to try and keep up, which takes your focus away
from your most important activities.
The answer. Cut down your to-list and stop multi-tasking.
Decide what your three most important activities are each day and spend
your time on the most important first.
If you can achieve 15 crucially important activities each week, wouldn’t
that be a good week?
4. Get focused on your desired
One of the main reasons people struggle to stay focused on a task or project is because they haven’t emotionally and intellectually sold themselves on the thing they’re trying to achieve.
The end result of doing the thing they’re doing isn’t big enough to keep their attention or move them into action.
When you sell yourself on doing something you are clear about:
- The reason you’re doing the thing you’re doing (the purpose)
- It’s importance
- You know the difference the result will make when complete
- The ideal outcome you want to achieve
- You know the best that can happen when complete
There is a set of measurable criteria in place showing what the successful outcome looks like when the project or thing is completed.
If you get clear on the specific outcome you want to create and know the difference it will make when complete, you become more focused on achieving that result.
5. Set measurable goals
The key to stay focused is to set short, measurable goals, ideally 90 day goals.
This measurable focus
is great for motivation and training the brain to focus only on things that are
specific and measurable.
When we are
making real progress towards our goals, it makes us a lot happier. We are
motivated and inspired.
We all sense where
we are in the present moment. The past has gone and the future is well, the
In this present
moment, we feel like we’re making progress, moving forward in the right
direction or we’re not. We can’t stop time. We can only make better use of our
If you’re not
happy with the progress you’re making, you may start comparing with others
which can take away your focus.
Think about what
goals you want to achieve for the next 90 Days. Ask yourself what is the
meaning/purpose behind each of the goals.
Write the goals down. Put specific measurements against each goal and visualise what achieving the goals will mean to you in terms of your own personal progress.
6. Create and repeat a new habit
smallest shifts create the biggest results.
When you start a new habit, whether that’s going to
the gym, creating videos or improving your speaking the key is consistency and
By actually doing
something new over and over again, your brain wires new pathways that help you
create incremental improvements.
To improve focus, the key is repetition.
If you want to start meditating the key is to
stay with it, not to break the chain.
When you’re gearing up to run a 5k, the key is to run every day and build that strength and stamina.
If you have a
vision of yourself as someone who doesn’t complete projects, then you think of
yourself as that person. But if you tell yourself every day you’re a world
class ‘project completer,’ you’ll begin to think and act like that person.
When you’re procrastinating on a big project, just start small and do something to move it forward, even if only five minutes. The next day work on that project again.
The key is
deciding what you want to improve and then working on that thing every day. A
1% improvement every day can produce big results in the end.
7. Increase your energy
Energy is a huge
motivator. If we are fired up or excited about someone or something, we are
usually very focused and motivated.
Think about the
last time you achieved something important. I’m guessing your energy and
motivation was high?
If you’ve beaten
your best time on the track, or lost the weight you wanted, or won a big piece
of business, your energy will be sky high and you will want to dive back in
again to improve your previous performance.
When we are
excited and motivated about the things we are doing, we bring high levels of
energy and focus.
If you could
spend more time doing the things that excite and motivate you, what would that
mean for your business and life?
High levels of
energy produce continual growth and give you higher levels of confidence.
Try this exercise to improve focus
Pick three things
that give you high levels of excitement and motivation.
Commit to spending at least one more hour on each of
the things every month.
See what you can
achieve. If it brings in the results you want, aim to spend more time on those
3 things and remove 3 things you want to spend less time on.
8. Take more actions
If you’ve been
resisting taking on a big project for a while, be that at home or at work,
everything else in your life can begin to suffer.
just have to face your resistance and fear and do what you’ve been avoiding.
That simple focus, could make a real difference to your life.
We all have lots
to do and sometimes it’s easy to feel overwhelmed by the tasks at hand.
to being focused is to prioritise so we make the best use of our time and make an
internal commitment to just get started.
9. Create an evening routine
To ensure you are focused each
day, make specific decisions about where to spend your time the following day.
Create an evening routine to set yourself up for a focused, productive day tomorrow.
Make a decision the night before that you won’t check
your emails or social media first thing before you have finished the more
important tasks that need to be completed.
Stick to your schedule and at the end of the day close
your eyes for a few minutes and take in how good you feel to be in charge of
Getting into the habit of planning your day in advance
will make you more focused.
It will stop you getting sidetracked and wasting time and
energy on small, unimportant things.
Over to you.
How do you
improve focus and concentration?
tip you’ll start using to improve your own focus?
P.S. Whenever you’re ready….. here are 5 ways I can help you free up your
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