The purpose of prioritisation is to allocate your time, resources, and energy to your most important work. Prioritisation provides greater clarity, focus, and efficiency to your day. The goal of prioritisation is to help you accomplish your most important work, enabling you to make faster progress on your goals. Once you know how to prioritise your tasks and most important activities, you can be more productive at work.
Learning prioritisation skills can transform your life. Knowing your priorities can help you be more productive, improve your time management skills, and ensure you get your important work done without stress and distraction.
Prioritisation typically helps you set better goals, plan your day, evaluate tasks, and allocate your time to your biggest priorities. Effectively prioritising the work that matters daily is an essential skill to develop. Learning ways to prioritise tasks can help you achieve your goals at work and in life.
Learning how to prioritise your most important work ensures you eliminate overwhelm and procrastination. Prioritisation also helps you simplify your workload, enabling you to invest your time and focus on your biggest priorities. When you learn how to prioritise your work, you feel calmer, less stressed, more focused, and more productive.
In this article, I will share six ways on how to prioritise work.
How to prioritise work and stay focused
Here are 6 ways on how to prioritise work and stay focused.
1. Prioritise your goals
The first step to improve prioritisation at work is to prioritise your goals. By prioritising your goals, you get clear upfront about the results you want to achieve so you can prioritise your workload accordingly.
When you are clear on your goals, it is simpler to prioritise your work. Prioritisation helps you clarify which tasks should be prioritised and which ones should not be. Prioritising workload in this way increases efficiency and productivity.
Having clear goals to work towards helps you prioritise your most important tasks, enabling you to manage your workload without feeling overwhelmed.
Learn more about improved goal setting.
2. Make a prioritised task list
To ensure you prioritise your workload, start by making a prioritised task list. Use your short-term goals to guide your daily priorities. Write down all your tasks and then identify your 3-5 biggest work priorities. Prioritise these tasks based on importance and the results those tasks will achieve.
There are always lots of work activities you could undertake, and your priorities may change. But, identifying your biggest work priorities helps you manage your workload and ensures you focus on the activities that make the biggest difference. When you focus your time on the biggest task first, you can make faster progress.
Learn how to prioritise your daily tasks with my step-by-step guide to daily planning.
3. Review your workload priorities in the morning
Every morning take some time to review your priorities for the day. Blocking out time to clarify your priorities for the day ensures you start each day feeling focused and productive.
Reviewing your priorities for the day ensures you’re ready to take action on your most important activities. It also helps you create your most productive day rather than reacting to your day.
You may need to get up slightly earlier or find a quiet space to review your workload priorities and tasks But, that fifteen minutes of planning time can save you hours of wasted time and ensure you get your most important work done.
Read also: How to stay productive at work
4. Prioritise tasks based on importance and outcomes
It’s easy to feel like everything is a priority at work. But, learning how to prioritise based on task importance and results will transform your productivity at work.
To prioritise your time, start by going through your task list for the day. Identify the three or four most important activities based on the results doing those activities will achieve.
Once you learn how to prioritise work based on results, you will free up more time and increase your productivity at work.
To learn how to prioritise work to achieve bigger results, imagine what difference completing your important tasks will make. Imagine the outcome of completing your biggest priorities. When you identify the activities that produce these results, it’s easier to prioritise your workload.
Read also: How to be more productive at work
5. Take action on your biggest priority
Identifying your biggest three or four priorities at work is the easy part. Identifying your number one priority can be the difficult part. To improve your prioritisation, imagine only doing one crucially important thing each day.
This thinking exercise helps you identify the one activity that produces the biggest result. This priority should be a task that is exciting and motivating. It should be a task that will help you make productive progress towards your goals.
Once you’ve identified this priority, take action and work on the task until completed. If you’re not excited and motivated to take action on your biggest priority you may need to review your priority list.
6. Celebrate progress
To stay focused and motivated on your biggest work priorities, celebrate progress at the end of each day. Write down three things that you achieved that day and the difference achieving those results made.
It is also essential to review what worked and what didn’t work. Reviewing the day ensures you identify the right work priorities and don’t have too many or too few priorities.
There are lots of methods for learning how to prioritise work and stay focused. Once you know how to prioritise, you will feel calmer and more productive. These productivity tips will ensure you always prioritise your workload based on the results you want to achieve.
They will help you reduce stress and distraction and ensure every day is a productive one.
Now I’d love to hear from you.
What’s your number one tip on how to prioritise tasks at work?
Let me know in the comments.
More articles on prioritisation
About the Author
Mark Pettit is a productivity coach based in Colchester, Essex, UK. He is the Founder of productivity coaching company Lucemi Consulting. Mark provides productivity coaching programs to entrepreneurs and small business owners in Colchester, London, Essex, Suffolk and across the UK.
Get more articles, tips and tools to help you simplify your time to multiply your results on the blog.
Sign up to my Time For What Matters newsletter to get more tips on prioritisation and being more productive.