With effective time management skills every entrepreneur, business owner and leader can start managing time effectively and feel more relaxed, focused and in control of their time and energy.
Being able to manage time effectively will help you be able to make effective use of time, set up effective scheduling and take control of the time you have.
But, learning how to manage time wisely can be a struggle for many people. There is a feeling of not having enough time, of always being busy, of feeling that there is not enough time in the day or that there is so much to do.
This article is for you if you’ve every said any of those things. If you’re super busy juggling all of the things on your to-do list. It will share effective strategies for time management to help you achieve far more in less time.
How do you manage time effectively?
If you want to manage time effectively, you need to develop effective time management skills. This article shares 10 time management tips that will help you understand the importance of time management so you can start managing your time effectively.
It will help you to:
- Stop multi-tasking
- Start working smarter, not harder
- Reclaim your energy
- Expand your time freedom
- Increase your productivity, focus and results
Not having enough time is one of the biggest dangers we face in our professional and personal lives.
If you can manage time effectively it frees up your mind to focus on your most important activities, creates more balance in your life and can help you achieve the results you want much quicker.
How to develop effective time management skills
Effectively managing time are time management skills most of us want, but few have actually achieved.
This article will show you how to develop the time management skills that will help you start managing time effectively.
Instead of getting to the end of the day wondering what you’ve achieved, if you start managing time effectively, you’ll have a productive day every day.
When you take control of your time, you give yourself the best opportunity to achieve your goals, because you have the free time to invest in achieving them.
Effective time management skills will help you set better goals, prioritise effectively, schedule effectively, organise yourself, stop multi-tasking and be able to plan ahead so you can achieve more in less time.
How to start managing time effectively
Here are 10 time management tips that will help you start to manage time effectively and boost your productivity.
1. Set specific measurable goals
Having a small number of specific, measurable goals with deadlines to work towards ensures you manage your time effectively and eliminate the time thieves that don’t move you closer to your goals.
This goal setting process ensures you don’t overcommit, and have too many goals to work towards.
A smaller number of goals simplifies your time, energy and focus.
Too many goals create overwhelm and frustration and a feeling that you’re super busy and don’t have enough time in the day.
By simplifying your goal setting you’ll realise you actually have an abundance of time.
2. Focus on three important wins every day
It’s difficult to manage time effectively if you have 10-15 things on your to-do list.
Effective time management skills are about simplifying your focus and increasing your productivity by prioritising only three activities to focus on each day.
This singular time and energy focus ensures your time is maximised to produce bigger results.
The smaller number of activities also creates a bigger opportunity to achieve something every day.
Achievement build motivation and momentum.
3. Effective scheduling
Effective scheduling is about getting clear on your most important activities each day and then ensuring they get scheduled into your diary.
Without a clear schedule it’s easy to get reactive, distracted and feel overwhelmed with the amount you have to do.
When the task or activity is scheduled, you feel more accountable to actually doing the work.
If you schedule an activity and the work gets completed, you feel more confident and motivated.
You know you’re making progress.
A great time management tip is to take ten minutes at the end of every day to schedule your activities for the following day.
You could also take some time on Sunday evening to schedule your most important activities for the following week.
4. Focus on results, not time invested
Managing time effectively is not about working harder.
Developing good time management skills is about getting clear on the result you want to achieve and looking at the simplest, easiest and most productive way of achieving that result.
If you can achieve a specific result in half the time of other people that’s highly valuable.
If you can leverage time through technology, outsourced experts or your team to produce a result quicker than you can, then you are maximising your productivity.
Remember, it’s not about time spent, it’s about delivering a result.
Spending extra time on something to make it perfect is not managing time effectively.
5. Audit your time
In order to start managing time effectively, you need to understand where you currently spend your time.
Auditing your time helps you identify time thieves and the activities that maximise your time and productivity.
When you track your time, you get clarity on the work you do that produces the biggest results and the activities that simply don’t.
You can then explore delegating or outsourcing low value work and expanding your time on activities that deliver the biggest results.
6. Start time blocking
If you have limited time to work each day or simply have a lot on, time blocking can be a life saver.
Simply get clear on the most important activity you want to work on and then block out time to do the work.
I always suggest working in 45 minute blocks and then taking a break before starting work again.
You can use a timer to track this time to ensure you stay focused and on task.
7. Use your time effectively
Planning ahead is an essential time management skill to develop if you want to manage time effectively.
Sunday evening is a great time to plan ahead to ensure Monday morning is a productive time, rather than a getting started time.
When you know what your goals for the week are, it becomes a lot easier to manage time effectively.
This up-front planning will help you stay organised, focused and productive.
Use a nightly routine to plan for the following day, and to recap on the progress you made that day.
8. Don’t do everything yourself
It’s easy to want to do everything yourself.
You may think other people can’t do things as well as you.
Or, you’re worried about the time it will take to train someone up.
The thing is you can’t do everything by yourself.
If you think you can, you’ll end up spending more and more time learning new skills and working on the activities that you’re simply not very good at.
These are both great time thieves.
Start delegating and finding experts to do the important work you’re not great at.
This simple act will free up 100’s of hours every month for you to focus on your biggest skills and the activities that really move your business forward.
9. Forget about perfectionism
Perfectionism is a big time waster.
Rather than being happy with what they’ve created, people spend hours and sometimes days changing, updating and tweaking things until it is perfect.
There is no such things as perfection.
Create something you’re happy with and get it out there.
Alternatively, use your unique skills on a project and then pass it to someone else to finish.
This way time is not wasted and a big result can be achieved in a much shorter amount of time.
10. Do less
Managing time effectively is about working smarter, not harder.
It is about doing less to achieve a bigger result.
When you have a small number of goals to work towards, you simplify your time.
If you can leverage time to achieve bigger results you can work less but deliver bigger results,
When you collaborate with other and look for time or result multipliers you can free up more time.
The key to managing time effectively is to always simplify,
To look at the small number of things you are expert at that deliver the biggest result and then work with others to handle smaller tasks and to multiply the work you do
Managing time effectively is about understanding the value you create and then using those skills to deliver a result in the quickest, easiest and most productive way possible.
Developing effective time management skills is about leveraging time through collaboration, delegation, technology and outsourcing to create an even bigger result in less time.
Managing time effectively starts with looking at your personal time and focusing that time on delivering productive results.
It is then about better scheduling, creating better boundaries and working with others to deliver a result
Whatever of my time management tips you use, the first step is to get clear on your goals and understand the value having more time will play in your business and life.
When you understand the ideal result you want with more time and the difference it will make, you will become more focused on developing better time management skills.
About the Author
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