If you want to be more productive at work, there are some simple productivity strategies you can use to manage time effectively and get more of the right things done. The internet is full of time management tips and productivity tips on how to be productive at work. Some are even written by me, links at the bottom of the article. It’s important, therefore, to find strategies that actually work.
Strategies that help you achieve better productivity and increased effectiveness.
The seven productivity strategies I’m about to share are ones I use in my own life and with my coaching clients. The reason I use them? They actually work. I am more productive at work by using them and so are my clients.
Making the most of your time is critical if you want to be more productive and achieve bigger results. You can work longer hours if you want to or choose to work smarter, not harder by being deliberate about where to invest your time.
If you want to be more productive at work and achieve bigger results, these 7 productivity strategies will help you achieve an increase in productivity at work and get more done in less time.
What is good productivity?
Productivity is about effectively completing a task in the simplest and most productive way possible. Good productivity is about finding the quickest and simplest way to achieve a desired result. People often think that productivity is about getting more done. The opposite is true. Being productive is about focusing on a small number of important activities and then working on them until they’re completed.
What stops productivity?
What are the things that keep you away from being productive at work? If you want to become more productive, there are a few things you should stop doing if you want to improve your productivity:
- Not giving yourself enough time
- Saying yes to everything
- Doing everything yourself
- Trying to make everything perfect
- Doing things you’re not good at
- Not taking time off
- Working longer and longer hours
7 productivity strategies to increase productivity at work
Below are 7 productivity strategies that will help you manage your time and increase your productivity at work.
1. Measure your performance
Being more productive at work starts with having measurable goals and measuring your performance. When you have measurable goals you have a clear track to follow which raises energy levels and improves focus. You know exactly where to invest your time and what to invest your time on.
This make you more productive instantly because you cut out the time draining activities and focus only on a small number of productive activities.
Use long-term goals and short-term goals to measure performance. Get clear on what you want to achieve in the next ninety days, next month and next week. Put measurements against your goal setting. You can also set daily goals and track your performance.
One of the best measurements is to track you time over a seven day or fourteen day period. Use a time tracker or write down where you spend your time every half an hour. At the end of the week, analyse your time and ask yourself, whether each time block is productive or not. Then look to up your time on your most productive activities and cut back time spend on unproductive activities.
2. Plan your days
One of the best productivity strategies you can use if you want to be more productive at work is to plan your days effectively, When you are intentional about where to invest your time, the natural byproduct is that you’ll be more productive.
This starts with mapping out your day and writing down three important things you want to achieve each day. When you have this clarity and focus, you stop being reactive.
Rather than wasting hours scrolling through social media or starting at a blank screen you know exactly what to do. You become clearer on what matters and what doesn’t.
Use Fridays or Sundays to plan out your week and then spend fifteen minutes in the morning writing down your priorities. This will ensure you have a productive morning every day.
Use my Free Productivity Mastery Daily Planner to manage your time effectively and make every day a productive day.
3. Tackle your most important task first
Start the day with better productivity by tackling your most important task first. When you are clear on what you want to achieve each day, and have laid out your biggest priority, start with the first one.
In the morning, if you’ve managed to have a good night’s sleep, you’ll be at your most energised and productive. So start with the work that excites you the most and can create the biggest impact.
If you start working on something first that you dread or bores you, it’ll be easy to get distracted. When you’re distracted things just take so much longer to complete, which is not productive.
Stay focused on that one thing, and stay away from multi-tasking.
4. Have short to-do lists
If you want to be more productive at work, simplify your to-do list. I always keep to-do lists very short. They’re usually a maximum of three to five important items each day.
This smaller to-do list ensures that I’ll have a productive day, every day. By identifying the most important tasks, and ensuring I complete them, I know I’ll have a productive, satisfying day.
If you have too many items on your to-do list, chances are you won’t finish them. This will knock your self-confidence. It’s more productive to focus on less things that create a bigger impact rather than having lots of stuff to do.
There’s no point putting something on a list and then not doing it.
5. Have an evening routine
Having an evening routine that includes a good night’s sleep will make you far more energised and productive in the morning. At the end of a productive day take the time to write down three things you achieved that day and then three things you want to achieve the next day.
This will ensure you end the day feeling positive and satisfied with your day. Your self-confidence will grow which will help you be more productive. When we feel clear, confident and know what to do we are so much more productive.
6. Take regular breaks
We can start every day feeling energised and productive. After a while that energy can drop if we don’t take breaks to stay alert, focused and productive. Even if you’re focusing on one task at a time you still need to take a break.
Go for a walk. Create time and space for lunch. Meditate or meet up with friends. Whatever it is ensure you take time out of your day to take regular breaks. If you don’t you’ll end up tired all the time, fatigued and unproductive.
7. Stop being perfect
If you want to learn how to be more productive at work then ditch your perfectionism. Trying to make everything perfect wastes valuable time, energy and focus. Do the work to the best of your ability and then be happy with the result or work with a colleague who may have expertise to improve the result that you don’t.
Trying to make things perfect is not productive. Perfectionism often happens when we have an ideal in our minds of what the ideal result looks like. The thing is, there is no ideal. There is not perfection.
Stop wasting time on perfectionism. It doesn’t make you anymore productive and wastes a lot of time.
Now I’d love to hear from you.
What productivity tips do you use every day?
How do you stay productive when work gets really busy?
Let me know in the comments.
About the Author
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