Time management is our ability to manage time effectively throughout the day by organising our time, energy and focus to work on a small number of activities that deliver the biggest results in the shortest amount of time. Good time management skills enable you to become more focused, more productive and work smarter, not harder so you can achieve more of the things that matter in less time.
In this article I’m going to share 8 time management tips and skills that will help you manage your time effectively, allow you to achieve bigger results and help you become more productive in the process.
It may seem like you have too much to do and too little time to do it in. However, if you use the proven time management tips I’m about to share, you can learn how to manage time and achieve more in less time.
The aim of this article is to outline what is time management, show you the importance of time management and give you 8 time management tips to help you simplify your time, energy and focus so you can multiply your productivity, impact and results.
Good time management will enable you to be more productive so you can achieve bigger results in less time and help you achieve your goals much quicker. Be developing the right time management skills you can take control of your days and feel like you have an abundance of time.
What is time management?
Time management is about organising and maximising the time you have to achieve a specific result in the simplest, easiest and most productive way possible. Effective time management enables you to work smarter, not harder so you can achieve a desired result in less time.
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Why is time management important?
Time management is important because we only have a limited amount of time each day to achieve the results we want. Good time management helps you focus time and energy on your most important activities, so you can achieve more in less time. Managing time effectively will help you get clearer, more focused and more productive on your most crucial activities.
Why effective time management helps you achieve your goals
Good time management starts with getting clear on your goals. Once you have clarity on your goals, you know what your priorities are, which allows you to start managing time effectively. This insight helps you simplify your time by focusing on a smaller number of activities.
When you simplify your time, energy and focus to your most important activities you can be more productive and achieve bigger results in less time. This increased time freedom can help you manage time to focus on your biggest strengths and opportunities.
This has the remarkable impact of creating a level of simplicity, clarity and confidence with how you think about time and what you do with your time.
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How to start managing time effectively
Learning how to manage your time effectively makes you more productive and can help you feel more focused, relaxed and in control of your time. When you know where to spend your time to create maximum results it is easier to reach bigger and bigger goals.
By managing time effectively, you can focus on the things that matter most, and do less of the activities that don’t. By doing this, you’ll experience ever-greater levels of energy, enjoyment, and satisfaction with life.
The importance of time management can’t be underestimated because of the transformation it can create in your productivity and work-life balance.
Developing the time management skills I’m about to share will help you free up at least an hour a day to focus more on your biggest priorities or spend with the people that matter at home.
When you understand the importance of time management it becomes a priority to free yourself up to maximise the time you do have.
The importance of time management skills
The importance of time management comes down to how much you value and prioritise your time. Good time management is about understanding the value of your time, and ensuring your time is utilised on the productive activities that will move you closer towards your goals.
Once you understand the value of your time, it is then about leveraging time to create the biggest impact possible. Mastering time management skills allows you to get more done in less time.
Learning how to manage time allows you to choose to do more of the things you’re best at, and set yourself up to be more productive and creative in the areas that matter most.
If you can’t manage time your life will be full of complexity, confusion and excessive stress.
Rather than being energised, you’ll feel tired all the time.
Even if you haven’t been able to manage time in the past, you can make a change right now.
You simply have to understand the importance of time management and how it impacts on every area of your life.
Time management tips to manage time effectively
Use these 8 time management tips to help manage time effectively, be more productive and achieve your goals quicker.
1. Achieve more by working less
Knowing how to manage time means you can leverage your time and productivity to achieve higher performance and results in shorter periods of time with less effort.
Think about how much more you could accomplish if you were fully energised and focused on the projects and people that excite you.
Prioritising your most important tasks and then working in blocks of time is a simple habit to implement to do more with less effort.
Utilise your energy levels to work on the biggest opportunities when you feel inspired and motivated.
Outsource or find people with their own unique strengths to ensure you focus on your highest value work.
If you could create an extra 2 hours of time a day, what would that do for your results?
Think what you could do with that extra time.
2. More time creates exciting and motivating work
One of the biggest challenges people face is being busy without being productive. Feeling busy yet unaccomplished. Getting to the end of the day and asking themselves “Did I accomplish anything today?”
Learning how to manage time starts with a focus on results and being productive on a small number of activities to achieve those results. We’ve all done work that we think has to be done, even though it’s energy draining and uninspiring.
If you’re like me, there’s nothing more frustrating than spending a day being completely busy but also entirely unproductive.
Getting to the end of the day with lots of unfinished tasks can be demotivating and drain your energy.
Any feeling of accomplishment or making progress, however small, helps you stay motivated at work.
When you feel you’ve made some kind of progress in a day, it sets you up for a more productive day the following day.
At the end of each day, write down 3 things you’ve achieved or that you’re grateful for. This will help you ensure you’re being productive, not busy each day and that you’re maximising your time.
3. Start taking focused action
If you want to learn ho to manage time, it’s important to understand how important focus is. It’s difficult to take focused action if you aren’t clear on your goals and what the best use of your time is.
When you are clear on your specific goals the importance of managing your time effectively becomes much simpler.
Worrying about where you should spend your time and on what projects and people can be time-consuming.
Once you have the clarity and confidence on the goals you want to achieve you’re ready to take more focused action, which naturally means you’re more in control of your time and more productive.
Instead of staring blankly at your to-do list wondering what to tackle, you will have a clear plan and path ahead of you.
This keeps you focused and energised and ensures you don’t waste time questioning what you should do next.
4. Effective time management improves goal setting
Many people set lots of goals and then run out of steam and leave their biggest goals unfulfilled.
Without a clear understanding of the importance of time management, and how your time should be used to focus on these goals, many will sit on the shelf indefinitely, waiting to be started.
The first step to effective goal setting is to set less goals. To manage time effectively and stay productive a good rule of thumb is to set five specific, measurable goals you want to achieve in the next 90 days.
When you set your goals, ensure each goal is energising and excites you enough to commit the time to achieve them.
This clarity and commitment allows you to manage time better and narrow your focus.
You can then lay out a clear path with the action steps needed to achieve each specific goal.
5. Time management skills increase confidence
Time management can improve your motivation and confidence. If you’re in control of your time, you’re more likely to achieve your biggest goals and do the things that are important to you.
When people say they don’t have time this is simply not true. It means they haven’t prioritised their time.
When you make progress every day towards your goals and recognise what you’ve achieved, you’ll get a regular confidence boost from feeling a sense of accomplishment.
Achieving goals, getting a small win are huge motivators.
On the flip-side, failing to finish your to-do list each day, meeting deadlines and doing what you say you’ll do are huge energy drainers that can lead to stress and burnout.
6. Use time effectively to increase energy
Constantly feeling tired, stressed, frustrated and fatigued can be really miserable, and stop you from making progress towards achieving your goals.
Feeling fatigued also makes it much harder to work on your goals and to take on the obstacles and challenges we face. To stay productive and make the best use of your time, taking time out to rejuvenate and energise ensures you are always at peak productivity and creativity levels.
Working longer and longer hours doesn’t make you more productive. Good time management is about understanding that working less is often the quickest route to achieving the goal you want.
When you’re tired it’s easy to procrastinate which can waste hours or even days. By focusing your time on your most important activities you can work less and feel clearer, more energised and more focused.
7. Remove feelings of overwhelm
Good time management can stop you feeling stressed and overwhelmed. Overwhelm often happens when you have too much to do and too many things to think about. For example, when you have 10-15 tasks on your to do list every day and every task seems equally important, it’s very easy to feel overwhelmed.
The first step to better time management is to reduce your to-do list. Do this by simplifying your to-do list to only your three to five biggest priorities each day. You can look at your reduced to-do list, and prioritise your most important activities each day to stay productive and achieve bigger results.
Look at which tasks only you can do and explore finding other people to work with on the rest. This will free up your time and increase your effectiveness.
8. Track your time
Time management is the capability of having an abundance of time to do everything you want to do. The first step in creating this time abundance is to understand where your time is going right now. Many of us have a sense of where we think our time goes, but the reality is often very different. Start by tracking your time for one working week or two if you can in half-hour (ideal) or hour intervals.
Once you have a clear picture of how you actually spend your time, the next step is to get clear on whether you’re happy with how you’re managing your time or nots. If you want to improve your time management, look at the things you want to do more of and the things you’d like to do less of. As a starting point, take a moment to celebrate the things you’re happy about with how you’re spending your time right now.
Then pick a time frame for how you want to manage your time in the future. Using a timeframe of 90 days is a good starting point but you may want to change things up quicker. Now, lay out three things from your tracked time list you want to do more of and 3 things you want to do less of, and then lay out an action plan.
Failing to manage time means a lot of time wasted which you can never get it back. Developing good time management skills opens a world of possibilities to produce much bigger results at work and have more time for the people that matter at home.
By sharpening your time management skills, you can expect to be more confident and effective at the things that matter most. By learning how to manage time effectively you’ll feel more energised and productive, which translates into living fully and trying exciting things in the freed up time you’ve found in your day.
Use these time management tips to free up more of your time, increase productivity and achieve maximum results.
Now I’d love to hear form you.
Which of these time management tips will you use today?
Have I missed any time management tips that work for you?
Let me know in the comments.
Further reading on time management
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