As a productivity coach I help entrepreneurs and business owners lead a more productive life at work and at home by ensuring they focus their time and energy on the productive activities that deliver the biggest impact and results. Learning how to be more productive can take time, but, there are some productivity habits you can develop that will help you start being more productive quicker and easier.
These highly effective strategies for increasing your productivity at work will help you stop procrastinating, improve your performance, reduce stress and boost your productivity.
If you’re searching for ways to be more productive at work, these 8 productivity tips will help you stop multi-tasking, set better boundaries and work smarter, not harder.
The most productive people manage time effectively and achieve bigger results in less time by focusing their time on their most important tasks.
In reality, being more productive is a way of thinking and being, rather than doing. The most productive people identify and work on high value activities first. They leverage their time to get that work completed in the simplest and easiest way possible.
In this article I’ll share the habits of highly productive people and give you 8 productivity tips to help you become more productive at work.
Habits of highly productive people
Here’s how to be more productive. The most productive people are focused on results, not time spent on task. They make sure to focus on achieving bigger results in the simplest and most productive way possible. By learning how to be more productive, you can use these habits to overcome procrastination, stay motivated and energised, work smarter, not harder and increase your focus.
It’s difficult to become more productive overnight. But, if you implement some of these habits of highly productive people you’ll be on your way to being more focused, effective and productive. Read more on the habits of highly productive people.
Use these 10 habits of highly productive people
- Manage your time better
- Set smaller goals
- Get clear on the result you want
- Make better to-do lists
- Track your time
- Eliminate procrastination
- Focus on one task at a time
- Set better boundaries
- Eliminate multi-tasking
- Schedule your time
How to be more productive
Increase productivity with these 8 productivity tips.
1. Cut your to-do list
You will be more productive with a smaller to-do list. Imagine that someone took away all of the items on your to-do list and you could only choose to work on three crucial activities. What would they be? To achieve peak productivity, choose only activities that create the biggest value and achieve the biggest results.
Making better to-do lists simply makes you more productive and effective. We all have skills and capabilities that represent us at our most productive. These skills are unique to each of us.
We lose productivity when we have too much to do. To be truly productive you need to narrow your focus down to only your most important work and do that work more often. Having 30 items on your to-do list won’t make you a productive person. Narrow your focus.
2. Take more breaks
Productive people work smarter, not harder. They understand that improved productivity is the result of simplifying, not doing more. Less is often more when it comes to being more productive.
It’s difficult to stay productive when you feel tired, have no energy or lose focus. To keep you mind fresh and your energy levels high, take more breaks from your desk or home office. Go for a walk, take a nap, get some exercise or simply meditate. Calm your mind and body so you come back to your work recharged and effective.
3. Set better goals
The key to being more productive is to set better goals. Improved goal setting gives you clarity, focus and direction. When you set measurable goals you’re instantly clearer on where you should spend your time. Which makes you more productive.
Better goal setting helps you identify exactly what you want to achieve by a specific deadline allowing you to get more focused and productive on your high value activities that achieve results much quicker.
If you want to be more productive right now, choose a specific goal you want to achieve by a specific date in the future.
What does this future result look like?
When do I want to achieve it by?
How will I feel when I achieve that goal?
Setting goals helps you manage your time more effectively, and focuses your time and energy only on a small number of important activities, which helps you become more productive. Read more about goal setting.
4. Change your environment to increase productivity
The key to consistent productive days is to set up the right environment so you can be fully focused on the activities that deliver the biggest results.
I call this focused preparation. To be effective you need your physical and mental energy to be high. You need to be in the right environment with a clear mind.
To help improve your productivity clear your calendar of other activities so you can be fully focused. Set yourself up in a clean, uncluttered office or space so your mind can focus. Organise things in advance so you won’t be disturbed.
5. Make a commitment
If you are not truly committed to being more productive and achieving your goals, then chances are that you won’t reach them. Motivation can only take you so far.
When you’re not excited and motivated about the work you’re doing it’s easily to become distracted and feel overwhelmed.
Being more productive starts with being intentional about achieving your goals and becoming intellectually and emotionally invested in achieving those goals. Read more about developing an intentional mindset.
6. Set better boundaries
One of the keys to being more productive is to create better boundaries around your time and focus. You can create better boundaries by learning to say no to activities, people and opportunities that don’t align with your goals.
As we grow, more opportunities come up that can take us away from our goals and doing our best, most productive work.
Get clear on your goals and where you can provide the biggest value to your company, to your clients and to your team and spend your most valuable time in those areas.
7. Focus on progress not perfection
If you want to increase your performance, focus on progress not perfection. People waste valuable time on tinkering and polishing and amending until things are just right.
Until they’re perfect.
If you’re focused on perfection you risk:
- Wasting previous time
- Holding things up
- Missing out on opportunities
- Being late to market
Remember that done is better than perfect. Realise that 80% right is good enough and work with other people or team members to help you with the rest. Read more about how to overcome perfectionism.
8. Use time blocking
Multi-tasking or task switching can have an adverse effect on your productivity. To build momentum and focus on big projects or tasks start working in blocks of focused time.
This focused time could be in 90-minute or 2 hour blocks to help you create positive forward movement on your most important work.
Try this. Shut yourself away or go to a quiet space to avoid interruptions. Working in focused blocks will dramatically increase your productivity and could be a game changer in helping you reach your goals.
Now I’d love to hear from you.
What’s your number one productivity tip?
Let me know in the comments.
About the Author
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